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Active Projects
The Office™
Projects Hub™
Living athletic department workspaces that connect people, relationships, tasks, files, decisions, outcomes, and Program Memory.
Command Center Ready
Mock data only. Fictional names, placeholder sources, confidence labels, and timestamps are used to validate the product structure.
Today's Project Summary
Projects Hub™
Organizes department initiatives into living workspaces that connect people, tasks, relationships, files, AI insights, and outcomes.
Why it matters
Athletic departments need one place for meaningful work instead of spreading it across email, spreadsheets, calendars, shared drives, and memory.
If clicked
Use the sections below to review active projects, launch Project Kickoff, open templates, enter a War Room, or search Program Memory.
Projects are where meaningful work happens.
Athena reviewed active projects overnight. Recruiting requires the most attention, operations is on track, and one archived facility project is available in Program Memory.
1
Needs Attention
4
Recently Updated
1
Memory Records
Active Projects2 activeCurrent athletic department initiatives grouped by plain-language status.
Active Projects
Shows active initiatives without turning the page into a dense project board.
Why it matters
Staff should understand what is moving, what needs attention, and who owns the next step.
If clicked
Expands active project cards with status explanations, success definitions, and quick entry points.
Active Projects
Shows active initiatives without turning the page into a dense project board.
Why it matters
Staff should understand what is moving, what needs attention, and who owns the next step.
If clicked
Expands active project cards with status explanations, success definitions, and quick entry points.
recruiting
2027 Recruiting Class
Why: Two recruiting conversations are overdue and scholarship approval remains pending.
Owner: Recruiting CoordinatorTarget: 2027-02-03Sport: FootballPriority: mission critical
Success means
- Sign 18 scholarship athletes.
- Fill offensive tackle and cornerback needs.
- Complete all official visits.
operations
Official Visit Weekend
Why: Travel, meals, hotels, and staff assignments are aligned for the next visit window.
Owner: Operations DirectorTarget: 2026-08-18Sport: FootballPriority: high
Success means
- Complete all visit logistics.
- Assign every staff touchpoint.
- Upload itinerary and family materials.
Needs Attention1 itemsProjects where Athena sees risk, overdue conversations, blocked tasks, or pending approvals.
Needs Attention
Focuses leaders on projects that require action.
Why it matters
The Hub should surface urgency with plain-language context instead of unexplained scores.
If clicked
Expands projects requiring review and explains why each status changed.
Needs Attention
Focuses leaders on projects that require action.
Why it matters
The Hub should surface urgency with plain-language context instead of unexplained scores.
If clicked
Expands projects requiring review and explains why each status changed.
2027 Recruiting Class
Needs AttentionTwo recruiting conversations are overdue and scholarship approval remains pending.
Project Kickoff™guided setupAthena guides new projects so users never start with a blank workspace.
Project Kickoff™
Creates a guided project setup flow around goals, people, success, risks, dates, and connected entities.
Why it matters
A project should begin with clarity, not an empty form.
If clicked
Expands the guided kickoff questions and project template options.
Project Kickoff™
Creates a guided project setup flow around goals, people, success, risks, dates, and connected entities.
Why it matters
A project should begin with clarity, not an empty form.
If clicked
Expands the guided kickoff questions and project template options.
Athena starts the conversation
Project Kickoff™
Athena asks what you are trying to accomplish, who should be involved, what success looks like, what risks exist, and whether the project should connect to players, recruits, teams, facilities, documents, or Roundtable reviews.
What are you trying to accomplish?
Describe the athletic outcome, not just the administrative task.
Who should be involved?
Include coaches, staff, players, recruits, families, external contacts, and AI executives.
What does success look like?
Define the finish line in concrete language so Athena can preserve the outcome later.
What is the target completion date?
Set a date so tasks, timelines, and Roundtable reviews can be coordinated.
Are there known risks?
List relationship, compliance, budget, calendar, scholarship, or operational risks.
Should this connect to players, recruits, teams, facilities, or documents?
Connected entities help the project appear in the right workspaces and searches.
Should this project create recurring Roundtable reviews?
Roundtable items are only added when intentionally tagged for discussion.
Project Templates13 templatesDefault athletic department templates for recurring operational work.
Project Templates
Provides athletic-specific templates for recruiting, player development, operations, compliance, facilities, and more.
Why it matters
Portal Pulse should feel built for athletic departments, not generic project management.
If clicked
Expands template cards with included sections and assigned AI teams.
Project Templates
Provides athletic-specific templates for recruiting, player development, operations, compliance, facilities, and more.
Why it matters
Portal Pulse should feel built for athletic departments, not generic project management.
If clicked
Expands template cards with included sections and assigned AI teams.
Recruiting
Priority board, visits, offers, relationships, competition, timeline, Roundtable, tasks, and briefings.
AI Team
AthenaMercuryNexusScoutOracle
Player Development
Goals, strength, nutrition, film, permissioned medical status, coach notes, progress, and timeline.
AI Team
AthenaForgeCatalystMentorPulse
Operations
Travel, equipment, meals, hotels, transportation, staff assignments, calendar, and checklists.
AI Team
AthenaQuartermasterNavigatorSteward
Compliance
Eligibility, deadlines, required documents, approvals, audit trail, and briefings.
AI Team
AthenaGuardianRegistrar
Facilities
Budget, vendors, timeline, documents, photos, approvals, and notes.
AI Team
AthenaQuartermasterStewardNavigator
Budget
Budget planning, approvals, department impact, vendors, timelines, and executive review.
AI Team
AthenaTitanSteward
Communications
Announcements, media planning, social drafts, approvals, assets, and briefing coordination.
AI Team
AthenaBeaconLibrarian
NIL
Future NIL planning, opportunities, approvals, relationship context, and compliance review.
AI Team
AthenaTitanGuardian
Academic Support
Academic deadlines, eligibility support, staff assignments, documentation, and progress notes.
AI Team
AthenaRegistrarMentor
Sports Medicine
Permission-controlled availability, return-to-play planning, notes, tasks, and staff coordination.
AI Team
AthenaPulseGuardian
Strength & Conditioning
Development goals, training plans, performance notes, nutrition, and progress timeline.
AI Team
AthenaForgeCatalystPulse
Event Planning
Summer camps, game day operations, staffing, facilities, communications, and calendar coordination.
AI Team
AthenaNavigatorQuartermasterBeacon
Custom
Guided blank framework for work that does not fit a default athletic operations template.
AI Team
Athena
Project Workspace Structurestandard layoutEvery project uses the same expandable structure so staff always know where information belongs.
Project Workspace Structure
Defines the standard project layout: overview, Athena summary, people, relationships, tasks, timeline, documents, insights, Roundtable, notes, activity, and memory.
Why it matters
Consistency reduces training and preserves knowledge across departments.
If clicked
Expands a sample project workspace with the default sections.
Project Workspace Structure
Defines the standard project layout: overview, Athena summary, people, relationships, tasks, timeline, documents, insights, Roundtable, notes, activity, and memory.
Why it matters
Consistency reduces training and preserves knowledge across departments.
If clicked
Expands a sample project workspace with the default sections.
Project Overview
2027 Recruiting Class / Football / Recruiting Coordinator
Athena Summary
This project is progressing well. Relationship momentum has improved with three priority recruits. One offensive tackle requires immediate follow-up, and one scholarship decision remains unresolved.
People
4 connected people
Relationships
2 relationship records connected to The Wall™
Tasks
2 lightweight tasks
Timeline
3 chronological events
Documents
1 attached document
Insights
2 AI-generated observations
Roundtable
1 tagged discussion item
Notes
3 collaborative notes
Activity
4 recent updates
Memory
Capturing recruiting decisions, relationship notes, visit planning, scholarship discussions, and Roundtable outcomes for future classes.
Project War Roomfocused viewA smaller focused environment for one project, separate from The Wall™.
Project War Room
Creates a focused project environment for people, relationships, timeline, tasks, insights, Roundtable items, and Athena recommendations.
Why it matters
Teams sometimes need to discuss one initiative without seeing the rest of the platform.
If clicked
Expands the current sample War Room.
Project War Room
Creates a focused project environment for people, relationships, timeline, tasks, insights, Roundtable items, and Athena recommendations.
Why it matters
Teams sometimes need to discuss one initiative without seeing the rest of the platform.
If clicked
Expands the current sample War Room.
Project War Room
2027 Recruiting Class
People, relationships, timeline, tasks, insights, Roundtable items, and Athena recommendation for one project.
People
4 connected people and AI executives.
Roundtable
1 intentionally tagged discussion item.
Athena Recommendation
Discuss and approve or defer by Friday.
Roundtable Integrationtagged onlyProjects send only intentionally tagged items into Roundtable™.
Roundtable Integration
Connects project items to meeting agendas without dumping every task or alert into Roundtable.
Why it matters
Roundtable should stay intentional and meeting-ready.
If clicked
Expands tagged project discussion items and available meeting actions.
Roundtable Integration
Connects project items to meeting agendas without dumping every task or alert into Roundtable.
Why it matters
Roundtable should stay intentional and meeting-ready.
If clicked
Expands tagged project discussion items and available meeting actions.
analysis
Scholarship approval for priority tackle
Why tagged: Scholarship approval is blocking the next recruiting action.
Recommended action: Discuss and approve or defer by Friday.
DiscussedNeeds Follow-UpApprovedRejectedDeferredAssigned
Program Memory™1 archivedCompleted projects preserve decisions, notes, relationships, lessons learned, outcomes, and Athena closing summaries.
Program Memory™
Preserves completed projects, decisions, notes, relationships, and lessons learned so institutional knowledge is never lost.
Why it matters
The institution owns the knowledge, not one coach, staff member, spreadsheet, or inbox.
If clicked
Expands archived project memory and searchable examples.
Program Memory™
Preserves completed projects, decisions, notes, relationships, and lessons learned so institutional knowledge is never lost.
Why it matters
The institution owns the knowledge, not one coach, staff member, spreadsheet, or inbox.
If clicked
Expands archived project memory and searchable examples.
Program Memory Search™
Show every quarterback recruiting projectFind previous scholarship discussionsShow facilities renovation lessons learnedFind past transfer evaluationsShow every project involving John Smith
Archived project available in Program Memory.
Weight Room Refresh
Future facility projects should preserve vendor check-ins, photo documentation, and delivery buffer planning from this project.